9 Integrated Modules

Every tool your procurement team needs. In one platform.

9 modules. Built around the way your business actually procures. Elevate compliance, automate indents to allocation, and eliminate communication gaps.

100% vendor self-managed data

Automated deadline alerts

Tamper-proof compliance logs

End-to-end 3-way document match

Book a Demo

The Challenge

“Our vendor list is a mess. We onboard vendors informally and we never know their compliance status.”

Module 01 · Vendor Onboarding

Qualify vendors once. Trust them forever.

From first registration to approved supplier — structured, verified, and entirely self-managed by your vendors.

Self-Registration Portal
Vendors register themselves. Tax ID, bank details, certifications. Zero admin effort from your team.
Complete Vendor Profiles
Certifications, project history, financial data, compliance docs — all in one place.
Structured Approval Workflow
Only qualified, verified vendors enter your active pool.
Role-Based Visibility
Control who sees which vendors, by role, plant, or business unit.
Inactive Vendor Re-engagement
Automatically nudge dormant vendors back into your pool.

See Vendor Onboarding in action →

Vendor Onboarding

Ravi Industries — Registration

GST · PAN · Bank details

Documents …

GST Verified …

Tender & eAuction

TDR-118 — Steel Rods 500MT

12 vendors notified

All bid prices sealed until deadline

Ravi Industries — $4,240/MT

Allocated

Approval Workflow

Did anyone check the PR for steel rods?

I thought Priya was handling that

Still waiting... it has been 3 days now

Forward me the details again please

Decision status: Unknown

Procure to Pay

Item: Steel Rods

Qty: 500 MT

Total: $2.12M

GRN

Item: Steel Rods

Qty: 500 MT

Total: $2.12M

Invoice

Item: Steel Rods

Qty: 500 MT

Total: $2.12M

✓ All 3 documents match — Payment Cleared

Reports & Analytics

$384K

Total Savings

94/100

Top Vendor Score

Tenders

+38%

Participation

Steel$184K saved

Polymers$92K saved

Packaging$61K saved

Chemicals$47K saved

Q1 Savings Report ready — $384K saved. Chemicals 18% above market — expand vendor pool.

Dashboard & Audit

$4.2M

Total Spend

$384K

Savings

Approvals Pending

Live audit feed

Amit Shah created Tender TDR-119 | 14:32:01 · Web · Chrome

The Challenge

“Vendors keep calling my team for updates. We spend half our day answering status questions.”

Module 02 · Vendor Portal

Your vendors. Their workspace. Zero calls to your team.

A dedicated portal where every vendor tracks tenders, submits bids, and manages their participation — without calling your team once.

Live Tender Tracking
Vendors see every relevant tender in real time. No status calls.
Bid Submission & Modification
Submit bids, add remarks, modify before deadline. Documented and timestamped.
Bid Withdrawal Before Deadline
Vendors withdraw if situation changes. Logged for transparency.
Automated Email Communication
Every tender event triggers automated email to relevant vendors.
Vendor Mobile App Access
Vendors manage everything from their phone.

Explore the Vendor Portal →

Vendor Portal — Supplier View

Rajput Alloys Pvt. Ltd.

Supplier Rating: 4.8 ★

Active

T-041 — Steel Pipes 50MT

Deadline: Today 4:00 PM

Open

Your Submitted Bid

₹3,32,000

Live Alert: New tender T-045 published matching your profile.

The Challenge

“Creating a tender takes us 2 days. Vendors miss deadlines. We re-run the same tender 3 times.”

Module 03 · Tender Management

From indent to allocation. In hours, not days.

Create, publish, manage, and close tenders with complete automation — and never let an unmet requirement disrupt your supply chain.

Instant Tender Creation
Full tender in under 5 minutes from PR approval.
Manual & Automated Closure
Close manually or auto-close at scheduled time.
Strategic Bid Allocation
Manual or rule-based auto-allocation based on pricing, vendor diversity, and supply risk.
Procurement Continuity Engine
Tender closes short of target? Auto re-tender for the shortfall. No manual effort.
Multi-Plant Tender Control
Run procurement across multiple plants from one system.
Centralised Product Catalogue
One master product list. Every tender raised against standardised item specs.

See Tender Management in action →

Vendor Onboarding

Ravi Industries — Registration

GST · PAN · Bank details

Documents …

GST Verified …

Tender & eAuction

TDR-118 — Steel Rods 500MT

12 vendors notified

All bid prices sealed until deadline

Ravi Industries — $4,240/MT

Allocated

Approval Workflow

Did anyone check the PR for steel rods?

I thought Priya was handling that

Still waiting... it has been 3 days now

Forward me the details again please

Decision status: Unknown

Procure to Pay

Item: Steel Rods

Qty: 500 MT

Total: $2.12M

GRN

Item: Steel Rods

Qty: 500 MT

Total: $2.12M

Invoice

Item: Steel Rods

Qty: 500 MT

Total: $2.12M

✓ All 3 documents match — Payment Cleared

Reports & Analytics

$384K

Total Savings

94/100

Top Vendor Score

Tenders

+38%

Participation

Steel$184K saved

Polymers$92K saved

Packaging$61K saved

Chemicals$47K saved

Q1 Savings Report ready — $384K saved. Chemicals 18% above market — expand vendor pool.

Dashboard & Audit

$4.2M

Total Spend

$384K

Savings

Approvals Pending

Live audit feed

Amit Shah created Tender TDR-119 | 14:32:01 · Web · Chrome

The Challenge

“We always get the same quotes from the same vendors. We have no idea if we are getting market price.”

Module 04 · eAuction

More vendors. Hidden bids. Real competition. Better prices.

Dynamic bidding, mid-tender vendor addition, and real-time competition tools that drive your procurement costs down on every single tender.

Add Vendors Mid-Tender
Competition low? Add new vendors on the spot. More bidders means better pricing.
Real-Time Bid Notifications
Vendors alerted instantly when relevant tender opens.
Competition Booster Alerts
Inactive vendors auto re-engaged when relevant tender opens.
Live Bid Tracking
Track bid count and participation in real time as tender runs.
Hidden Bid Prices
All bids hidden from each other and your team during evaluation. Revealed only after deadline.

See eAuction in action →

eAuction — Real-Time Evaluation

T-118: Raw Steel Rods

Sealed Stage

Vendor A Sealed

Vendor B Sealed

Vendor C Sealed

Anti-collusion protection active.

The Challenge

“Approvals are stuck in informal chains. Nobody knows who approved what, or when. Our auditors have no trail.”

Module 05 · Approval Workflow

Every decision. Authorized. Documented. Traceable.

Multi-level approval workflows for vendors, requisitions, and allocations — with auto-escalation, mobile sign-off, and a tamper-proof trail.

Vendor Approval Control
Only cleared vendors enter your active tender pool.
Purchase Requisition Approvals
Every PR travels through configured L1 → L2 → CFO chain.
Allocation Approval Workflows
Before any vendor wins a tender, allocation passes your approval chain.
Auto-Escalation on Delay
If approver misses SLA, request escalates automatically.
Mobile Approvals
One-tap approve or reject from any device.

See Approval Workflow in action →

Vendor Onboarding

Ravi Industries — Registration

GST · PAN · Bank details

Documents …

GST Verified …

Tender & eAuction

TDR-118 — Steel Rods 500MT

12 vendors notified

All bid prices sealed until deadline

Ravi Industries — $4,240/MT

Allocated

Approval Workflow

Did anyone check the PR for steel rods?

I thought Priya was handling that

Still waiting... it has been 3 days now

Forward me the details again please

Decision status: Unknown

Procure to Pay

Item: Steel Rods

Qty: 500 MT

Total: $2.12M

GRN

Item: Steel Rods

Qty: 500 MT

Total: $2.12M

Invoice

Item: Steel Rods

Qty: 500 MT

Total: $2.12M

✓ All 3 documents match — Payment Cleared

Reports & Analytics

$384K

Total Savings

94/100

Top Vendor Score

Tenders

+38%

Participation

Steel$184K saved

Polymers$92K saved

Packaging$61K saved

Chemicals$47K saved

Q1 Savings Report ready — $384K saved. Chemicals 18% above market — expand vendor pool.

Dashboard & Audit

$4.2M

Total Spend

$384K

Savings

Approvals Pending

Live audit feed

Amit Shah created Tender TDR-119 | 14:32:01 · Web · Chrome

The Challenge

“Our POs are raised manually, GRNs are on paper, and bills get paid without matching what actually arrived.”

Module 06 · Procure to Pay

Order. Receive. Verify. Pay. Automated end to end.

Auto-generated purchase orders, digital GRN recording, and 3-way matching that ensures every bill matches what was ordered and arrived — before payment.

Auto-Generated Purchase Orders
Every approved allocation instantly generates a structured PO.
Digital Goods Receipt (GRN)
Store team records actual quantities received. Any discrepancy flagged before payment.
3-Way Match: Order · Receipt · Bill
Auto-verifies PO vs GRN vs Invoice. Full match clears payment. Mismatch holds and alerts finance.
Dispute Resolution Workflow
Short deliveries or overbilling triggers structured resolution.
3-Way Matching Deep-Dive
Full infographic showing field-by-field document matching. See the Features page for the complete 3-way match section.

See Procure to Pay in action →

Vendor Onboarding

Ravi Industries — Registration

GST · PAN · Bank details

Documents …

GST Verified …

Tender & eAuction

TDR-118 — Steel Rods 500MT

12 vendors notified

All bid prices sealed until deadline

Ravi Industries — $4,240/MT

Allocated

Approval Workflow

Did anyone check the PR for steel rods?

I thought Priya was handling that

Still waiting... it has been 3 days now

Forward me the details again please

Decision status: Unknown

Procure to Pay

Item: Steel Rods

Qty: 500 MT

Total: $2.12M

GRN

Item: Steel Rods

Qty: 500 MT

Total: $2.12M

Invoice

Item: Steel Rods

Qty: 500 MT

Total: $2.12M

✓ All 3 documents match — Payment Cleared

Reports & Analytics

$384K

Total Savings

94/100

Top Vendor Score

Tenders

+38%

Participation

Steel$184K saved

Polymers$92K saved

Packaging$61K saved

Chemicals$47K saved

Q1 Savings Report ready — $384K saved. Chemicals 18% above market — expand vendor pool.

Dashboard & Audit

$4.2M

Total Spend

$384K

Savings

Approvals Pending

Live audit feed

Amit Shah created Tender TDR-119 | 14:32:01 · Web · Chrome

The Challenge

“My team gives me a monthly spreadsheet. By the time I see it, the moment to act has already passed.”

Module 07 · Reports & Analytics

Stop managing procurement. Start leading it.

Live dashboards, bid analysis, savings tracking, vendor performance reports — always current, always actionable.

Bid Analysis Reports
Who bid what, at what price, how often they win.
Bid vs. Allocation Insights
Compare every bid against what was allocated. Validate fairness.
Procurement Loss Reports
Identify exactly where cost was lost.
Savings Tracking Reports
Every dollar saved vs. market rate, attributed by category, vendor, and plant.
Top Vendor Performance Insights
Who delivers on time, bids competitively, and deserves more business.
Vendor Rating System
Auto-rated after each transaction: delivery, quality, pricing, responsiveness.

Explore Reports & Analytics →

Vendor Onboarding

Ravi Industries — Registration

GST · PAN · Bank details

Documents …

GST Verified …

Tender & eAuction

TDR-118 — Steel Rods 500MT

12 vendors notified

All bid prices sealed until deadline

Ravi Industries — $4,240/MT

Allocated

Approval Workflow

Did anyone check the PR for steel rods?

I thought Priya was handling that

Still waiting... it has been 3 days now

Forward me the details again please

Decision status: Unknown

Procure to Pay

Item: Steel Rods

Qty: 500 MT

Total: $2.12M

GRN

Item: Steel Rods

Qty: 500 MT

Total: $2.12M

Invoice

Item: Steel Rods

Qty: 500 MT

Total: $2.12M

✓ All 3 documents match — Payment Cleared

Reports & Analytics

$384K

Total Savings

94/100

Top Vendor Score

Tenders

+38%

Participation

Steel$184K saved

Polymers$92K saved

Packaging$61K saved

Chemicals$47K saved

Q1 Savings Report ready — $384K saved. Chemicals 18% above market — expand vendor pool.

Dashboard & Audit

$4.2M

Total Spend

$384K

Savings

Approvals Pending

Live audit feed

Amit Shah created Tender TDR-119 | 14:32:01 · Web · Chrome

The Challenge

“I need to see everything right now. And when auditors come, I need to show them every decision ever made.”

Module 08 · Dashboard & Audit Trails

See everything. Prove everything. Always.

A live executive dashboard for real-time procurement visibility, and a tamper-proof audit trail for every decision — compliance-ready from day one.

Executive Live Dashboard
Total spend, savings, vendor participation, approval queue — live on one screen.
Operations Team Dashboard
Active tender count, overdue approvals, vendor response rates, GRN discrepancies.
Price Monitoring
Track market price movements for key categories.
Complete Tamper-Proof Audit Log
Every action logged with user identity, timestamp, device, and IP.
Who Did What and When
Every indent, every approval, every allocation — full accountability.
Exportable Compliance Reports
Pull a complete audit report in one click. 7-year retention.

See Dashboard & Audit in action →

Vendor Onboarding

Ravi Industries — Registration

GST · PAN · Bank details

Documents …

GST Verified …

Tender & eAuction

TDR-118 — Steel Rods 500MT

12 vendors notified

All bid prices sealed until deadline

Ravi Industries — $4,240/MT

Allocated

Approval Workflow

Did anyone check the PR for steel rods?

I thought Priya was handling that

Still waiting... it has been 3 days now

Forward me the details again please

Decision status: Unknown

Procure to Pay

Item: Steel Rods

Qty: 500 MT

Total: $2.12M

GRN

Item: Steel Rods

Qty: 500 MT

Total: $2.12M

Invoice

Item: Steel Rods

Qty: 500 MT

Total: $2.12M

✓ All 3 documents match — Payment Cleared

Reports & Analytics

$384K

Total Savings

94/100

Top Vendor Score

Tenders

+38%

Participation

Steel$184K saved

Polymers$92K saved

Packaging$61K saved

Chemicals$47K saved

Q1 Savings Report ready — $384K saved. Chemicals 18% above market — expand vendor pool.

Dashboard & Audit

$4.2M

Total Spend

$384K

Savings

Approvals Pending

Live audit feed

Amit Shah created Tender TDR-119 | 14:32:01 · Web · Chrome

The Challenge

“Tenders expire without enough bids. Vendors miss deadlines. My team spends all day sending manual reminders.”

Module 09 · Schedule Management

Every tender on track. Every deadline met. Automatically.

Automated reminders, real-time lifecycle tracking, and overdue escalations that keep your entire procurement pipeline moving — without manual follow-up.

Full Lifecycle Status Tracking
Every tender tracked: Draft → Published → Bidding → Review → Allocated → Closed.
Automated Deadline Reminders
Vendors receive reminders at 48h, 24h, 2h before close.
Bid Activity Alerts
Alerted when participation is low while there is still time to act.
Stakeholder Communication Automation
Every procurement milestone triggers automated communication.

See Schedule Management in action →

Schedule & Auto-Reminders

Draft

Published

Bidding

Closed

Next Auto-Reminder

Scheduled 2 hours before closure (Today, 2:00 PM)

[09:00] Auto-invite sent to 15 vendors

[12:00] Reminder: 48h deadline alert sent

[14:00] Final 2h urgent SMS sent to 3 pending bids

No supplier missed a deadline in last 30 days.

The Challenge

“I need to see everything right now. And when auditors come, I need to show them every decision ever made.”

Module 08 · Dashboard & Audit Trails

See everything. Prove everything. Always.

A live executive dashboard for real-time procurement visibility, and a tamper-proof audit trail for every decision — compliance-ready from day one.

Executive Live Dashboard
Total spend, savings, vendor participation, approval queue — live on one screen.
Operations Team Dashboard
Active tender count, overdue approvals, vendor response rates, GRN discrepancies.
Price Monitoring
Track market price movements for key categories.
Complete Tamper-Proof Audit Log
Every action logged with user identity, timestamp, device, and IP.
Who Did What and When
Every indent, every approval, every allocation — full accountability.
Exportable Compliance Reports
Pull a complete audit report in one click. 7-year retention.

See Dashboard & Audit in action →

Vendor Onboarding

Ravi Industries — Registration

GST · PAN · Bank details

Documents …

GST Verified …

Tender & eAuction

TDR-118 — Steel Rods 500MT

12 vendors notified

All bid prices sealed until deadline

Ravi Industries — $4,240/MT

Allocated

Approval Workflow

Did anyone check the PR for steel rods?

I thought Priya was handling that

Still waiting... it has been 3 days now

Forward me the details again please

Decision status: Unknown

Procure to Pay

Item: Steel Rods

Qty: 500 MT

Total: $2.12M

GRN

Item: Steel Rods

Qty: 500 MT

Total: $2.12M

Invoice

Item: Steel Rods

Qty: 500 MT

Total: $2.12M

✓ All 3 documents match — Payment Cleared

Reports & Analytics

$384K

Total Savings

94/100

Top Vendor Score

Tenders

+38%

Participation

Steel$184K saved

Polymers$92K saved

Packaging$61K saved

Chemicals$47K saved

Q1 Savings Report ready — $384K saved. Chemicals 18% above market — expand vendor pool.

Dashboard & Audit

$4.2M

Total Spend

$384K

Savings

Approvals Pending

Live audit feed

Amit Shah created Tender TDR-119 | 14:32:01 · Web · Chrome